   ALL CLUB RENTALS (Groups of 21 or more or any size with caterer) MUST BE HANDLED BY APPLICATION IN ADVANCE Thomas Kling ~ 207-450-6374 or email ~ tsimotion@yahoo.com. 1 A private function of any size involving a caterer is considered a rental. 2 A private function is defined as any group of 21 or more persons and is required to be hosted and attended by a member in good standing. 3 All private rental functions must be approved by the Rental Manager or designee. 4 Private rental functions can only be scheduled on days within the following dates and time:
5 The Host Member agrees to take specific actions to minimize the interference of the function upon normal operation of the Yacht Club. Members may not be denied entry to the Club or the use of its amenities during a private function. 6 Prior to approval the Rental Manager will evaluate all factors related to the rental function:
7 Fees and security deposit:
8 Wedding receptions are restricted to those where the bride or groom is a direct family relation of the host member (i.e. son or daughter, not nephew or niece). 9 The Host Member is completely responsible for all details of the function, including proper conduct of those attending. Host Member must be in attendance for the entire function. 10 Club dishes, cookware, and similar items are not available for private functions; such items are to be provided by the host. If function is catered, AYC cupboards will be locked. 11 It is the responsibility of the Host Member to insure that the “Ropewalk” and grounds are cleaned up immediately following the function before the Host Member departs the Club. For late evening functions where this may not be possible, clean up must be completed by 0700 hours the following day. 12 In the event of the Host Member’s failure to satisfactorily clean up the “Ropewalk” the $100 security deposit will be forfeited. (See Cleaning & Closing the Club for guidelines.) 13 The Board or its designee may assess additional fees to the Host Member for breach of the Rental agreement. 14 It is not the responsibility of Club employees to assist with table and chair set up for rental events. The Dockmaster will determine availability of employee’s assistance. 15 Guest parking is not allowed on Club grounds during private functions. Non-member guests should seek off-site parking. 16 No smoking or open flames are allowed in or on the premises; this prohibits the use of candles, torches, candles in bags, illuminaries etc. 17 Perkins Park, next to the Arundel Yacht Club, is not part of the facility and cannot be used. 18 The Arundel Yacht Club does not have handicap accessible restrooms. If there is a need, the Host Member is responsible for the rental of a portable handicap accessible restroom unit. 2008 AYC "Ropewalk" Rental Manager - 207-450-6374 tsimotion@yahoo.com |
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Ocean Avenue - PO Box 328 Kennebunkport, Maine 04046 Club Phone: (207) 967-3060 |